Convention Plan Assignment – January 2022
Due Date: Parts are due as posted by your Instructor in the Learn Calendar throughout the course.
Assignment Type: Group
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Write My Essay For Mea) Demonstrates interpersonal skills required for working effectively with others.
b) Demonstrates effective written and verbal communication using appropriate industry terminology.
c) Prepares the necessary control documents required to execute a catered function.
d) Prepares a convention resume, prepares a pre-function sheet, prepares a change order, prepares a BEO, prepares a staff schedule, prepares requisitions, prepares event billing.
e) Demonstrates professionalism in completing individual and group work in the classroom. (B)
f) Works as a productive member of a team in completing group assignments.
g) Works independently in completing course work.
h) Demonstrates good time management and attention to detail in completing course work.
i) Determines service needs of clients.
j) Identifies the consideration in banquet menu planning.
k) Differentiates between service styles, differentiates between meal types.
l) Uses technology and information systems to improve productivity, communication, and effectiveness of a catering event. (I)
m) Utilizes room set-up industry-specific technology for catering operations.
n) Constructs room set-ups, modifies room set-ups, Produces 3D views of room set-ups.
o) Prints equipment lists.
p) Plans and executes all logistical components of catered events to satisfy client and business expectations. (K)
q) Describes the process to plan, manage, and execute a catering function to the satisfaction of a client.
r) Applies design and layout principles to create efficient processes.
s) Plans banquet and meeting room layouts based on individual client needs.
t) Recognizes that room setup components have an impact on available room space.
u) Illustrates tabletop design based on banquet event orders.
v) Prepares logistics to effectively manage an event.
w) Identifies select outside event suppliers and their relationship with the catering department
x) Forecasts labour and inventory needs for catered events.
y) Prepares staffing guidelines and schedules for banquets and meetings.
z) Prepares inventory lists for tabletop and room set-up supplies.
Preface: In assigned groups, students will apply the academic theory of this course to simulate the pre-planning and execution of a three-day convention for a selected client.
The Convention
As a group, you are the Event Coordinators for a selected hotel. Your group will work with a client to plan and execute a three-day convention with multiple food and beverage, and meeting components. Your instructor will assign a hotel, client and scenario to your group. You will work from this scenario to plan, organize and execute the convention in your group’s selected hotel.
The Delegates
The scenario provides the number of delegates that are expected to attend the convention for each individual hotel. The convention will be realistic in that it will be for an association that would normally hold conventions. The convention will be constructed and catered to based on the interest, theme and motivation of your delegates, and meet the needs of the association they belong to.
Assignment Details:
The Assignment Structure
1. Each group will submit their assignment material to the Convention Plan DropBox. All documents are to be titled with group number and the name of the document. i.e (Group 1 – Work Plan)
· Client Scenario, Work Plan, Client and Hotel Profile, Convention Resume, Banquet Event Orders, Diagrams, Place Setting, Schedule, Requisitions, Billing, References.
2. Hotel event and catering information is available on-line for each hotel, and will be used in conjunction with other research, to complete each part of the assignment. Provide the link for your research or provide a PDF copy of any pages used in your research, where applicable. For example if the hotel menu was used, provide the link(s).
3. Templates have been created for most areas of the assignment. Please check the Convention Plan Assignment Module in LEARN before proceeding.
4. A Group Work Plan must be created to record daily work assignments. It must be updated each time the group meets to work on the project. The work plan will include work assigned and completed, daily attendance and work activities for each group member. The work plan must be created and shared in WebEx Teams with your group members and your instructor. A shared document will ensure proper communication of work assignments, due dates etc. The final completed group work plan is to be electronically signed, and submitted to the Convention Plan DropBox.
5. The final assignment must include a properly formatted references page detailing all research and sources used to complete the assignment.
Part One – Client and Hotel Profile
Objective: Conduct research of your selected hotel and client
To begin this project:
1) Meet with your instructor and receive the client scenario assigned to your group.
2) Research the client/account to find out as much as you can. Who they are, what are their goals and or purpose for having the convention, what do they do, who are their members?
3) Use the associations and additional convention website, if available, to conduct research.
4) Use the selected hotel website to get familiar with your hotel’s offerings and to do your research.
To complete Part One – Client and Hotel Profile
1) Begin your work plan in WebEx Teams.
2) Create a references document in WebEx Teams to keep of track of all research.
3) Complete the profile outline below using complete sentences/paragraphs (not bullet points) to give a clear picture of the profile of your hotel and client. A Profile Template can be found in LEARN with your other assignment documents.
4) Provide the links for your research or provide PDF copies of any pages used in your research where applicable.
5) Submit part one of the assignment to the Convention Plan DropBox by the due date assigned.
| Hotel Profile | |
| Name of Hotel? | |
| Banquet and Meeting Rooms | |
| Names and maximum capacities of each banquet room? | |
| Association Profile | |
| Name of the Association/Group? | |
| What is the goal of this Association/Group? Why are they meeting? | |
| Is it a Business or Social group? | |
| Attendee Profile | |
| Who will attend the convention? (Be specific and include all demographics of the delegates.) | |
| Where will they co |
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